Public Access Links
In this article we will go over public access links and how to use them to share items.
Access/Permissions Requirements
The required user permissions are the "Sharing" and "Access Links" Permissions in the users tab
The required item permissions is the "Write" item permissions in the location you are needing to create the public access link.
How to use Public Access Links
To use public access links follow these steps
Step One
Right click on the item you are wanting to share with a public access link and select "Share" or "Shareable Link".
Step Two
Select the option "Share via link" in the share window.
Step three
Select the option you wish to apply to this shareable link.
The options are as follows
Require Name and Email Address: This will require anybody using the public access link to enter their name and email address. Note that this is only for audit logging purposes and should not be considered a secure form of validation or credential requirement.
Advanced Settings: These advanced options allow you to fine tune what access the user receives when using this public access link:
Permissions: These options determine what access the user has to the shared items. 'View' is required and checked by default. 'Download' will allow the user to download any files they are provided access to, and 'Write' will allow them to upload files to that location.
Uses Remaining: This allows you to dictate how many times this public access link can be used before it expires.
Expiration Date: This allows you to dictate how long the public access link is active for.
Step four
Select the clipboard icon to copy the link, you can then paste the link to send to the intended recipients.
Administration and Security
It's important to note that actions done by someone using a public access link will be recorded in the audit logs as the user who generated the link, with a tab indicating that it was through a shared link and with the name input by whomever used the link.
As an administrator, you are able to access the ‘Public Access Links’ dashboard where you can view all currently and previously active links. This is accessible by first clicking on the ‘Menu Expansion’ button on the top left of the Revver page and selecting the ‘All Features’ pop-out menu.
With the pop out menu open, click on the 'Public Access Links' option.
The ‘Public Access Links’ dashboard will allow you to see all public access links that have been created, when they were created, who they were created by, and some information about their current status.
You have the option to hover over a link in the list and delete it by clicking on the trash can icon. There are also check boxes to the left of each public access link in the list so you can select multiple and delete them as necessary.
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